How do you keep track of how your employees use their time? Time tracking software was designed for this purpose. They allow you to track the amount of time used for a top-level task such as a website design or more specific tasks such as SEO optimization. In this article, we’ll take an in-depth review of what time tracking tools offer as well as their advantages and disadvantages.
What Is Time Tracking In A Business Setting?
It’s your responsibility to enable your employees to be productive. Tracking their time is one method to achieve this. If you provide them with the ability to quickly and easily keep track of the time they spend on tasks, you will be able to examine their performance with minimal effort. Yuri Shafranik
If you can determine their efficiency, you are able to find areas of improvement, set achievable targets, simplify billing and reporting and improve communication. Then, why shouldn’t every company use time tracking?
In reality, many employees aren’t keen on tracking their hours. They might be afraid of being manipulated or do not trust the employees. There are ways you can implement to get your team to get on board and take the full benefit of time-tracking for employees. Here are some ideas.
Define the Objective:
When you explain the purpose behind time tracking people are likely to see the process in a positive way. Explain that tracking time will assist your employees to improve their working methods so you can increase revenue and increase profits.
Time monitoring does not require your employees to be able to track their actions throughout the day. Inform them about what they should be tracking and the amount of time they need to track every week.
Don’t use time tracking on your employees:
Remember that your employees require breaks and the chance to recharge before changing tasks. If you notice an ongoing pattern or trend that could be troubling, However, approach them with empathy.
4 Time Tracking Tools for Business Owners
There are plenty of time-tracking tools available at your disposal. The ideal employee time-tracking software must be user-friendly and simple to set up. It must also be affordable and work well with the workflow of your employees.
To make searching for the ideal time tracking software more straightforward, we’ve created an inventory of the most effective time tracking tools available on the market. Each tool comes with its own advantages and disadvantages, so make sure to research prior to choosing one. Yuri Shafranik
Toggle is focused on making tracking time simple. To begin automatically tracking timing, all you need to be able to do is press “start” when you begin and “stop” when you’re done. It is possible to integrate Toggl with your computer, Chrome, Mozilla, Android as well as iPhone. It offers a no-cost plan that includes a range of time-tracking tools, weekly reports, and unlimited client and project creation.
With Harvest, you can keep track of expenditures, time in addition to the billable hours. You can also convert the billable time into an invoice. Harvest offers a no-cost plan that allows you to make two projects as well as unlimited project plans which cost the price of $12 per month for each user. For a free trial during the first 30 days of trial, sign to try it for free.
Hub staff makes it simple to track and monitor employees’ schedules and times. It allows you to take up to three images per 10 minutes as well as track mouse movement and keyboard movements, and track internet and app use. Hubstaff provides four plans that cost from zero to $20 per user per month.
Although most time tracking software costs users per month, Tick is a project-based tool that charges by the hour and has unlimited users in every plan. If you are involved in a lot of projects and have a big staff, Tick can save you lots of costs.
Additionally, it is possible to use Tick to monitor in real-time or manually, by entering data manually. There’s a no-cost plan and four additional plans that range from $19 to $149 a month.
Pros Of Tracking Your Employees’ Time
A few of the most notable advantages of keeping track of your employees’ time are:
Accurate Estimates and Payment:
When a client inquires about a project that is new, you can examine the historical information that you have from previous projects. This will allow you to estimate the duration and price with accuracy. Furthermore, it’ll mean fewer discrepancies between estimates as well as invoices.
Better Capacity Management:
You can make use of the data from previous projects to gain insights into your capacity. In essence, tracking employee time can assist you in determining whether you are able to take on new clients’ projects. It can also help you assign the appropriate task to the right person to get the best out of your staff.
Time tracking will let you know the way your employees spend their time, allowing you to increase productivity. It will reveal the hours that are “dead time” or time that is spent on tasks that don’t bring in revenues.
When your team members are tracking their time during specific tasks They’ll be able to establish clear goals and avoid confusion. Everyone will be aware of what team members must be doing.
There can be a challenge for workers to keep track of their progress without tracking time. By using time tracking software employees will be able to notify their supervisors of deadlines and decide if they need additional support.
Better tracking of remote employees:
Remote work is more commonplace than it has ever been. If your employees are working remotely You can monitor their work schedule and make sure they’re completing their tasks efficiently.
Some jobs require employees to fill out timesheets by hand. This is a lengthy procedure. An automated time tracking tool will solve this problem by collecting all necessary information.
Productivity loss can result in a huge amount of dollars. When you invest in time-tracking as well as making efficiency a top priority it will increase the revenue and run your business more efficiently.
Potential Cons Of Time Tracking
The most significant drawbacks of time tracking are:
- Lower Morale of Employees: If you’ve implemented the use of a time-tracking tool it is possible that your employees be hesitant to believe in them. Therefore, it’s crucial to explain the reason you’re tracking time. The purpose of time tracking is to improve transparency and decrease the risk of micromanagement.
- Risk of micromanagementTime monitoring can help reduce micromanaging as it provides you with an idea of the tasks is being done by your staff. But, you could be tempted to micromanage them and scrutinize every aspect of their job. Try to allow your employees some space and demonstrate that you trust them.
- more time and money: Even though time tracking is meant to save you time as well as money, the process can cause the opposite. A poor implementation or using the wrong tool could result in wasted cash and time. Select a tool that provides an automated system, clear metrics, and extensive reporting.
- “Busy Work”: The term “busy” refers to any task that has no benefit, but is done in order to keep employees active. Time tracking could make your employees fill their schedules with work instead of tasks that will improve your financial results. Inform your employees that it’s fine to take breaks throughout their working hours. So long as they’re doing their job, they don’t be able to think about negative consequences.
Our Final Thoughts
Because time tracking has some drawbacks, you could be wondering if it is making sense for your company. But, it can aid in improving your business operations. Every time you do it, research has shown that tracking time can help you to boost your efficiency and boost revenue. It might be the thing you require to propel your small-scale business to the next level.