What Kind Of Office Equipment Should Be Provided To Remote Employees?

Now that remote work culture is ruling in the business and industries, many of the companies are willing to opt for this strategy for the coming years. When a company decides to hire remote workers, the organization has to decide how to tackle important and critical issues like communication, work assignment, and performance measurement.

This all collectively leads to a specific amount of thought as planning. What is the most important off-guard remote first culture for the business is the beforehand investment in technology as well as the office equipment that may be required by the remote workers. 

A business organization needs to decide how much you need to provide to the telecommuters and how much is required that they offer to themselves.

This will be up to each individual business along with a warning that is not applicable to freelancers who are expected to provide all their own stuff. Most of the companies follow four philosophies associated with this strategy. 

Check out some of the options which are related to providing office equipment along with the pros and cons of both.

Equipment offerings 

Offering all the required office equipment such as laptop, phone, printer, chair, and other stuff. You can call it a luxury plan for a remote worker.

In this scheme, the employer is given a laptop, computer, monitor, mobile phone, printer, and a fax machine. They can also be provided with office furniture like a chair and a lockable file cabinet.

Following this approach has many advantages to offer. The first one is having control over the equipment that is being used by the remote worker. This helps in making it easy to certify its capability with the office technique along with making information security and technical support an easy task.

If this method is followed perfectly, it puts the remote worker on equal toehold with her colleagues in the home office. Ultimately, it can offer self-esteem and productivity benefits.

One of the cons of this model is the cost. Buying the equipment and making it delivered to, setting it up in the home of the employee can be costly. When the employee leaves its company, the organization may have to face the anticipation. This is of either selling it to the employee or getting it back.

Providing laptop only 

This is a popular option for many organizations. It allows the same security that supports the advantages like purchasing everything at a less initial cost.

If you want to provide remote workers with all the other office equipment, there is a chance that you can lose some goodwill with them. If you want that the remote worker must have 2 monitors along with a laptop but they can’t afford 2 but one, this may cause a problem on your hands. 

There will also be a risk of making your telecommuters give the feeling of second-class citizens compared to their office-bound colleagues. If you get such kinds of complaints, you can say that it is the cost that can provide you the benefit of working from home and avoiding the daily commute.

This cannot be a server as a big motivator to many. This is the best option for many smaller companies or startups that don’t have lots of money. But they want to build up their staff on a quick basis.

Offering a technology stipend and letting the employee purchase on their own

This is a great remote employee returning equipment model as it offers flexibility to both the company as well as a remote worker. It can be a reasonable allotment for everything, say from a laptop and monitor to the printer and chair.

Next is letting the employee decide whether they can survive within that budget. Or wish to pay more out of their own pocket to go with a different option. 

If you go with this model path, you also wish that the tech requirements are clear. Whatever the employee chooses, it must have that compatibility with the equipment to use in the office. The major con of this scheme is that it includes tech support challenges.

If the remote worker contains a computer issue, that employee will be the only person in the company. They will be using that specific model and need to fix it by themselves. Thus, there will be less productivity and disappointment for both the worker and their colleagues.

Such programs tend to produce their own administrative trouble. Suppose you have to regularly revisit the amounts of the stipends. This can perfectly handle reimbursement when you make the purchase.

The concept of BYOD comes with a costly price tag for any company. The remote worker needs to get information about the minimum standards that meet the office equipment to meet. Then leave it up to them for collaborating on a working system.

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